The Bermuda Audubon Society (https://www.audubon.bm) is a nonprofit organization dedicated to the conservation of Bermuda’s wildlife and natural habitats. “Audubon,” “we,” or “us” refers to the Bermuda Audubon Society, its initiatives, and services.

This Privacy Policy applies whenever you access our website, participate in our conservation programs, make a donation, or engage with our services. This Privacy Policy describes:

  • What personal information is collected
  • How we use and share that information
  • How we protect that information

If you refuse Audubon’s collection of information, you may not be able to participate in certain activities, receive updates, or contribute to our conservation efforts.

Designation of Privacy Officer

We have designated a Privacy Officer to ensure compliance with the Personal Information Protection Act 2016 (PIPA). You may contact our Privacy Officer at info@audubon.bm for questions or concerns regarding this policy or your personal information.

Security Statement

Your privacy and security are of utmost importance to Audubon. We are committed to safeguarding your personal information. This section discloses our information gathering and dissemination practices:

  • We employ encryption methods such as Secure Sockets Layer (SSL) to protect sensitive information (e.g., payment details) during transmission.
  • We conduct periodic reviews and updates to our security safeguards, proportional to the sensitivity of the information.
  • Only authorized personnel have access to personal information, and they are trained in handling data responsibly.
  • In the event of a security breach that is likely to adversely affect you, we will notify the Privacy Commissioner and any affected individuals promptly, as required under Section 14 of PIPA.

What We Collect and Store

When you engage with Audubon, we may collect the following information:

  • Personal Information: Name, email address, phone number, and mailing address,
  • Device Information: IP address, browser type, and other analytics data to monitor website traffic and improve our outreach.
  • Volunteer & Membership Information: If you register as a volunteer or member, we may collect additional details, such as your interests, event participation history, and preferences.

We use this information to:

  • Process donations and membership payments
  • Provide updates on conservation efforts and upcoming events
  • Respond to inquiries and feedback
  • Comply with legal obligations
  • Improve our website and engagement strategies

We retain this information only as long as necessary to fulfill these purposes, unless otherwise required by law.

Who on Our Team Has Access

Authorized personnel, such as administrators and program coordinators, may access:

  • Donor and membership records (name, contact details, donation amounts, and membership status)
  • Volunteer and event participation records

Access is limited to fulfilling administrative functions, processing donations, and engaging with supporters.

Sharing Your Personal Information

We share your personal information with third parties only as necessary to support our mission. Examples include:

  • Analytics Providers: Google Analytics (opt-out available at https://tools.google.com/dlpage/gaoptout)
  • Partner Organizations: When collaborating on conservation projects, but only with explicit consent

We ensure that third parties comply with data protection standards comparable to PIPA and require them to safeguard your information responsibly.

For international transfers of personal data, we assess the protection level offered by the recipient’s jurisdiction and employ contractual mechanisms or certifications as needed to ensure compliance with Section 15 of PIPA.

Your Rights

Under PIPA, you have the following rights:

  • Access: Request access to your personal information and details of its use and disclosure.
  • Correction: Request corrections to inaccuracies in your personal information.
  • Erasure: Request the deletion of information no longer relevant for its original purpose.
  • Object: Object to the processing of your information for specific purposes (e.g., marketing emails).
  • Complaint: Lodge complaints with our Privacy Officer or the Privacy Commissioner if your rights are violated.

To exercise these rights, contact info@audubon.bm. We will respond within 45 days, with extensions communicated as needed.

Cookies

We use cookies to:

  • Track website traffic and visitor engagement
  • Improve website functionality and user experience

You can manage cookie preferences through your browser settings.

Retention Policy

We retain personal information only as long as necessary for:

  • Processing donations and maintaining membership records
  • Legal compliance (e.g., tax and accounting for 7 years)
  • Addressing disputes or enforcing agreements

Children’s Privacy

Our website and services are not intended for children under 14. If we collect personal information from a child, we require verifiable parental consent as outlined in Section 16 of PIPA.

Changes to This Privacy Policy

We may update this policy periodically to reflect changes in our practices, legal obligations, or operational needs. Any updates will be prominently posted on our website, and significant changes will be communicated directly.

Contact Information

If you have questions about this policy or your personal information, please contact us:

Privacy Officer: info@audubon.bm
Policy Updated: January 2025